AI for Project Managers: Planning, Risk & Reporting

What your team will build

In two days your team builds AI Agents that automate each part of running a project:

• Project plan and riskAI Agent that automates planning and risk tracking. It drafts the project charter, work breakdown structure, schedule and RACI from your brief, in PMBOK or PRINCE2 terms, sanity-checks the estimates, and keeps the risk and issue register with proposed mitigation, for the team to decide.
• Meetings, actions and remindersAI Agent that automates follow-ups. It turns meeting notes into minutes and an action list, chases open actions, and sends the project manager a daily email listing tasks due, overdue actions, milestones at risk and contract notices falling due.
• Reporting and steering packAI Agent that automates project reporting. It builds the weekly status report from the team's raw updates, with planned against actual progress, and assembles the steering committee pack.
• Change and contract controlAI Agent that automates change and contract control. It drafts change requests and variation orders with their cost and time impact, keeps the change log, reads your contract, whether PWD 203A, PAM 2018 or your own form, lists the notice periods and key dates, and drafts extension of time notices and payment claims for your contracts team to review.
• Site and quality recordsAI Agent that automates site records. It keeps the daily site diary, the RFI log and the drawing and submittal registers, and drafts inspection checklists, non-conformance reports and the defects list.
• Stakeholder communicationAI Agent that automates stakeholder communication. It maps each stakeholder's interest and influence, drafts the communication plan, and drafts stakeholder updates, difficult messages and vendor letters.
• Project knowledge assistantAI Agent that automates project questions. It answers questions from your project documents and past lessons learned, through a chatbot.
• Project dashboardAI Agent that automates the project dashboard. It turns your schedule, budget and risk data into a dashboard of progress against plan, cost against budget, earned value, top risks and overdue actions, with a short note on what changed this week.

AI safety and security. Your team also learns to use AI safely: how to keep project and client documents confidential, how to spot a wrong answer before it reaches a report or a contract notice, and how to protect each agent from hidden instructions planted in a document or email, and from leaking client data.

AI governance. They also set simple project rules for AI: who may build an agent, what documents it may use, and who signs off its work.

The agent drafts and tracks. Your project manager makes every commitment and every call on risk.

No coding. If your team can use Excel and an AI tool, they can build this, step by step with the trainer. Each participant builds a simple working version in class, on sample data.

Who should attend

Project managers, PMO staff, project engineers and project coordinators.

The class is pitched at intermediate level, but it is open to anyone who works with Excel and an AI tool. Entry-level participants follow every exercise step by step with the trainer; experienced participants go further in the hands-on labs. Bring a laptop. A paid Claude or ChatGPT subscription is recommended. No coding needed. Exercises use sample data. Please do not bring real staff or company records.

How to claim from HRD Corp

Please apply for the grant only after we confirm the class. Once HRD Corp approves a grant, its date and venue cannot be changed.

Your trainers

Register your interest

Fill this in and we send your company a quotation. No payment is taken on this site. We confirm the class with your company in writing.